Introduction
Article 1. General provisions
Article 2. Purpose and main functions
Article 3. Formation and composition of the Board
Article 4. Organization of the Board’s work
Article 1. General provisions
1.1. These Regulations on the Board (the “Regulations”) of the Public Organization “Hamqadam” (the “Organization”) have been drawn up in accordance with the legislation of the Republic of Tajikistan and the Organization’s Charter.
1.2. These Regulations set out how the Board of the Organization (the “Board”) is formed and operates, as well as its powers and responsibilities.
1.3. In its work, the Board is guided by the legislation of the Republic of Tajikistan, the Charter and the Organization’s internal documents.
1.4. The Board is accountable to the General Assembly.
1.5. The Board is the governing body of the Organization and its decisions are binding.
1.6. Board members serve without remuneration.
Article 2. Purpose and main functions
2.1. The Board has been established to exercise public oversight of the Organization’s activities in accordance with its regulations, and to ensure public awareness and transparency of the Organization’s work.
2.2. The Board performs the following main functions:
- organizes and conducts negotiations with interested organizations, including local executive authorities and self-government bodies, on pressing issues of state youth policy and state programmes;
- involves interested persons — representatives of various public and other non-governmental organizations — in the Organization’s work in accordance with its regulations;
- organizes educational events aimed at raising the professional skills of the Organization’s members and participants;
- ensures cooperation and helps create an open information space for working with executive authorities, self-government bodies, public and other organizations, and ensures regular and timely information about the Organization’s activities.
Article 3. Formation and composition of the Board
3.1. The members of the Board are elected by the General Assembly of the Organization, which decides to establish the Board, approves the number of its members and elects them.
3.2. The Board is headed by a leader elected by its members. The Board shall have no fewer than three and no more than seven members.
Article 4. Organization of the Board’s work
4.1. Meetings of the Board are held once every six months.
4.2. A quorum for a Board meeting is more than half of its participants.
4.3. Decisions are taken by a majority of the participants of the Board meeting by open vote.
4.4. The Board may be convened by its Chairperson on the initiative of any of its members or of the Organization’s executive body.
4.5. Responsibility for convening the Board rests with the Chairperson of the Board.
4.6. The person on whose initiative a Board meeting is convened shall present the issues to be considered and decided upon. The Board carries out its work by holding meetings.
4.7. If the number of Board members falls below the quorum, the Board may, on its own initiative, convene an extraordinary meeting and elect new members.
4.8. Decisions taken by the Board are recorded in minutes. The minutes shall be drawn up no later than three working days after the Board meeting.
4.9. The minutes of the Board shall record:
- the place and date of the meeting;
- the Board members who attended the meeting;
- the persons invited and present;
- whether there was a quorum;
- the agenda of the meeting;
- the decisions and recommendations adopted and the results of the vote on each item of the agenda.
Article 5. Powers of the Board
The powers of the Board include:
- proposing amendments and additions to the Organization’s Charter and submitting them to the General Assembly for approval;
- initiating the re-registration or dissolution of the Organization and referring the matter to the General Assembly;
- convening extraordinary sessions of the General Assembly where necessary;
- the Chairperson of the Board signs the contract and other relevant documents relating to the Organization’s activities with the Chairperson of the Organization;
- monitoring whether the Organization achieves the goals for which it was established;
- deciding to open branches and representative offices of the Organization and determining and approving how they operate;
- raising the funds needed for the Organization’s activities;
- developing strategic documents for the development of the Organization’s activities.